 |
|||||||||||||||||||||||||||||
|
In version 4.15 the Family Email was removed from the Family Contact Maintenance form. Many customers (and families using eConfirm) were confused about the email type. It was also causing increased data entry for parents and administrator alike. With this new release, the "primary email" used by the Email Manager when sending family data confirmation letters and other email blasts to the "primary email" only will be email 1 OR email 2 in household 1, based upon a new default or the option selected by the parent in the eConfirm form. For most schools, this change will have minor impact as the family email is typically the same as email 1 or 2. The 4.15 conversion will perform the following update: where email 1 is blank, the family email will be moved to email 1 and the "do not print email" flag will automatically be checked. This ensures that the email is retained and the families privacy is honored as the family email was a no print email. To help you with this update we've added a few new features: 1. Family Email Exception Report - This new report is in the Reports menu under Administration and will show you all families where the family email and email 1 are different. It will also display email 2 as in many cases the family email and email 2 may be the same. 2. Default for Primary Email - this new default can be found in Administration on the Defaults tab. You will set the default to email 1 or 2 AND you can reset all families to 1 or 2. For schools that are consistent with parent 1 and 2 being mom and dad (or dad and mom) and email 1 and 2 coorespond with parent 1 and 2 you should set the default email number to whomever you typically email to. NOTE: When viewing the exception report, you will find some families where the family email is different from email 1 and email 2. You will need to manually address those family records. We recommend contacting these families directly to ensure that their privacy is maintained and that they will continue to recieve your emails.
|
||||||||||||||||||||||||||||
